Trade Show Toolkit

Trade Show Cost Calculator

Plan your show budget across booth build, logistics, labor, travel, and services.

Inputs

Booth cost

Graphics cost

AV / tech cost

Booth weight (lbs)

Shipping distance (miles)

Drayage rate ($/lb)

Flight cost per staff

Hotel nights per staff

Hotel cost per night

Meal budget per day

Show days

Number of staff

Setup hours

Tear-down hours

Labor rate ($/hr)

Internet

Electrical

Carpet

Furniture rental

Lead scanner

Booth + Graphics + AV = Booth + Graphics + AV inputs
Shipping estimate = Weight × 0.5 × (Distance ÷ 100)
Drayage total = Weight × Drayage rate
Labor total = (Setup hours + Tear-down hours) × Labor rate
Travel total = Staff × (Flight + (Hotel nights × Hotel rate) + (Meals × Show days))
Show services total = Internet + Electric + Carpet + Furniture + Scanner
Estimated total cost = Sum of all sections above